Team onboarding 101

“New employee onboarding is beneficial both for the new employee and your company.”

Onboarding is the process of integrating new employees into the organization. The best companies start the onboarding process before day one. This allows new hires to get acquainted with the company before they’re expected to do any work. Employee onboarding needs to be done to reduce the anxiety of your new employee. According to data provided by Glassdoor, stated that organizations with a strong onboarding process improve new hire retention by 82% and productivity by over 70%. So the onboarding process is not only beneficial for the new employee, but also for the company. We’ve summed up for you some checklist need to be done on employee onboarding.

Preparations Before The Starting Day

First of all, you need to give new hires insight on the background materials, schedules, and the idea of what will happen during the onboarding process. You can give the new employee a call to confirm the details, such as:

Date and time,
Location,
Parking arrangements,
And, dress code.

You can also tell the name of their onboarding buddy or mentor. Then remind your new employee to complete any “starter packs” that needed (e.g. Insurance forms or any complementary documents they haven’t give). Don’t forget to send them employee handbook, if they require to understand it before everything begins. Other than that, you can prepare their workstation needs and first assignment.

Introduction to Tools Used

This kind of introduction is incredibly vital because tools are what will help them to get their tasks done. You better don’t skip this step because it can stunt the new employee’s training, stall their ability to get to work and, and affect their outlook about your company. Gives them comprehensive information about any kind of phone and computer set up, as well as various processes and platforms your team uses. Every company has a particular way of doing things. You might as well walk them through it and then make sure they can do it on their own. Make sure they have access to any programs, software, or electronic files they will need.

The Orientation at The Office

Give them insights about what your company culture is like. Then what are the official norms of the workplace they need to know. You might as well provide them with information about any unspoken norm. Then you can even tell them the work ethic in your company. You can also take them to revisit goals and responsibilities. If this already talked about during the hiring process, the onboarding process offers is the ideal time to go into detail about assignments and expectations. Add new information, such as what kind of leadership applied by supervisors in your office.

Meet With The Team

Get your new employees to meet with key people and departments. They may not remember everyone’s name, but this will give them a good overview of where to go to get what they need. It will make your new employees feel less awkward to work together in a new team and new environment. You can arrange a lunch meeting or after-work gathering for the new employee and team members within the first week. It will allow the employee to get to know their new colleagues in a relaxed environment. This is the step where everyone often misses. Human Capital Institute (HCI) found that 58% of organizations focus their employee onboarding on processes and paperwork, while the best kind of onboarding should also involve strengthening bond with people.

Evaluate Your Employee’s Onboarding Experience

You need to evaluate your employee’s onboarding experience. Try to check in often, such as very often at the beginning (every day during their first week), then check-in at the end of week one, week two, etc. You can also use onboarding survey as an easy and organized way. You need to evaluate whether the onboarding makes them feel welcomed or not, how are the coworkers, is the job aligned with what they expected, and how beneficial the onboarding program for them.

Conclusion

Being a new employee can be very stressful. Employers can reduce this stress by providing all the information that their new hire needs to fulfil their role. That's why employee onboarding is important. This will be a beneficial situation for the companies in terms of employee productivity. Without successful onboarding procedures, it is feared companies will spend a waste of money on employee turnover and loss of productivity

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