“Breaking Down Task Help You Define Your Work Priority and Enables You To Work More Efficiently”

Managing digital marketing content can be very tiring and complicated. We on Rock Paper Scissors understands the problem of creating an established workflow, and it’s crucial to have a robust fundamental workflow, doesn’t matter how big or small your team is. Eventually, every team will have to deal with big projects. Having a big project means a more complex workflow. We are here to show you what you can do to simplify your workflows. We know it works because we have beforehand implemented it. These are the tips from us for you to breakdown task management from a big project into a small chunk of tasks.

1. Choose The Highest Priority

Running a big project with your team will need you to involves creating and maintaining a process that requires task management. Task management starts by strategically choosing to complete the highest priority task on your list. Having the ability to list your project and assignment according to their priority will give you the clarity of mind on how to do things within the order.

2. Explain The Project Background With The Creative Team

You are not working alone. Your team needs to know the purposes and goals of the project. Speaking and sharing the project with your team also means opening opportunities for a better and faster solution. Defining the end deliverable (either it’s an article, template, infographic, or video) will also help your team to manage their work to targeted goals. As a project leader, you should have to know your result. You need to picture what the end result should be. Sharing the end result will make your team work more effectively because they know where to go.

3. Breakdown Big Task Into A Smaller Task

Once you get the idea—the point is to break down the task into the step-by-step process you need to complete. Smaller tasks make it easier to estimate how much time it will take to complete the project as a whole. List the tasks in chronological order:

  • List Topic Idea
  • Research
  • Develop/Content Creation Process (Write Content and Design Blog Post & Social Media Graphics)
  • Schedule Articles That Are Ready To Publish & Social Media Messages
  • Promote Content

4. Assign and Distribute Task To Your Team

Your team is there to help you reach the goals of the project. Decide who should be involved in the project and manage your entire team so that you can easily assign them their specific tasks to complete. Don’t forget to notify every single person in your team on what they should be doing after you have decided who will do what part. Due dates are important, it keeps you on track, giving them to your team on a specific time will make them work effectively. Your team needs to be notified along the way, automatically remind your organization as a due date for a task approaches.

5. Prepare Some Tools

We can only remember and do things in a very limited ways, that’s why we need some tools to help us do tasks effectively. Communication can be severe when everyone’s not in the same place as excellent communication establishes a good workflow. To support the process task management in terms of communication, you need to prepare some tools to keep the discussion going, such as:

  • Trello; an online daily planner that helps you to organize plans.
  • Google Drive; an integrated online workplace that enables you to work in a team remotely.
  • Later; helps you to schedule your blog and social media ahead of time.


A great workflow will enable creativity, not limit it. It helps your team understands their responsibilities within the company. Using the simple tips that we give you, a big project can be easily done and provide satisfactory results within the deadlines.

Rock Paper Scissors is the missing link between business and technical world. We translates business language into technical, and technical limitation into business constraints. We guide organization and individuals alike to create their own digital product and navigates all the complexity of product creation process. Find out more.